Privacy and Cookie Policy

At Abacus Medicine Pharma Services, we take your privacy and the security of your information very seriously. This privacy policy is designed to help you understand how Abacus Medicine Pharma Services collects and uses your personal information and applies to the following categories:

1. Communication
2. Recruitment
3. Pharmacovigilance
4. Cookies
5. Your rights

Last updated: 2022, June

1. Communication

This section of our privacy policy is designed to help you understand how Abacus Medicine Pharma Services collects and uses your personal information when you communicate with us.

When you communicate with Abacus Medicine Pharma Services, we will process the following information:

  • Name, Email address, Telephone no., Job title.
  • Information you provide us with.
  • Content of your messages.

Your personal information will be used for the purpose of general business communication. Abacus Medicine Pharma Services bases its processing of your personal information on the General Data Protection Regulation´s Article 6(1)(f) and our legitimate interest in communicating and trading with our business partners.

Your personal information will be shared with our service providers and data processors in order to make use of their services. All data processors are bound by our instructions and will only process your personal information in accordance with this policy.

Your personal information may also be shared with external advisors as part of our internal review procedures to address our compliance with various legal obligations. All external advisors are bound by confidentiality agreements to protect your personal information.

Your personal information will be stored as long as the information is needed in the course of business. Any sensitive information will be stored until we have sufficiently responded to your enquiry.

2. Recruitment

This section of our privacy policy is designed to help you understand how your personal information is processed when you apply for a job at Abacus Medicine Pharma Services.

During the recruitment process at Abacus Medicine Pharma Services, we will collect and store the following information about you:

  • Name, Address, Telephone no., Email address.
  • Job application, supporting documents and information you submit to us during the recruitment process.

Our purpose of processing your personal information is to assess your suitability for the job you have applied for.

We process your information on the basis of the General Data Protection Regulation´s Article 6(1)(b), which relates to the processing necessary to perform a contract or to take steps at your request, before entering a contract.

Your personal information will be shared with our service providers and data processors in order to make use of their services. All data processors are bound by our instructions and will only process your personal information in accordance with this policy.

Your personal information may also be shared with external advisors as part of our internal review procedures to address our compliance with various legal obligations. All external advisors are bound by confidentiality agreements to protect your personal information.

All data related to rejected candidates will be deleted at the end of the recruitment process.

If you are employed, we will store your job application in accordance with our Human Resource Privacy Policy.

3. Pharmacovigilance

This section of our privacy policy is designed to help you understand how Abacus Medicine Pharma Services will handle your personal information when you make a report related to adverse events or other activities related to pharmacovigilance (“Pharmacovigilance reports”).

When making a Pharmacovigilance report, Abacus Medicine Pharma Services will collect the information necessary to fulfil our obligation related to pharmacovigilance, this may include:

  • Patient initials, gender and date of birth
  • Description of adverse reaction
  • Contact details of the reporter

Abacus Medicine Pharma Services processes your personal data in accordance with the General Data Protection Regulation (GDPR). Your personal information will be used for the following purposes:

  1. To comply with our legal obligation to collect Pharmacovigilance reports in accordance with GDPR Article 6(1)(c),
  2. Detecting and preventing adverse effect or any other medicine related problem necessary for reasons of public health in accordance with GDPR Article 9(2)(i), and
  3. Transmission of information to manufacturers based on your consent in accordance with GDPR Article 6(1)(a).

Pharmacovigilance reports are kept as long as the product is authorised and for at least 10 years after the marketing authorisation has ceased to exist.

Abacus Medicine Pharma Services may be legally obligated to share your personal information with independent data controllers, such as:

  • Public health authorities.
  • The product’s marketing authorisation holder or manufacturer.


Your personal information will be shared with our service providers and data processors in order to make use of their services. All data processors are bound by our instructions and will only process your personal information in accordance with this policy.

Your personal information may also be shared with external advisors as part of our internal review procedures to address our compliance with various legal obligations. All external advisors are bound by appropriate confidentiality agreements to protect your personal information.

4. Cookies

This section of our privacy policy is designed to help you understand how Abacus Medicine Pharma Services uses cookies on this website.

When you visit Abacus Medicine Pharma Services’ website, cookies are stored on your device, according to your given preferences. Cookies are small text files that are stored locally on your device and make it possible to collect data about the use of our website. The use of cookies may involve the collection of your personal data. We use cookies for a variety of reasons, including to provide a browsing experience that is tailored to you and to improve your experience when visiting the website.

The personal data may be freely provided by you, or, in case of usage data, collected automatically when using this website. Some cookies require a consent from you before cookies are allowed to be activated on our website. You can at any time change or withdraw your consent on our website by clicking on the cookie symbol at the bottom left of the page. However, if you do not consent, this may affect some of the functions and services on the website.

With your consent, you accept that personal data on this website may be obtained, published or shared by our Data Processors; Google Analytics (Data Processor Privacy Policy) and Leadfeeder (Data Processor Privacy Policy). Data collected by Google is transferred out of the European Union. Abacus Medicine Pharma Services and Google utilizes the European Commission´s Standard Contractual Clauses as a legal basis for such international data transfers in order to protect your rights and freedoms as an EU/UK citizen.

The cookies used

Strictly necessary
Strictly necessary cookies help make a website navigable by activating basic functions such as page navigation and access to secure website areas. Without these cookies, the website would not be able to work properly. These cookies have a legitimate purpose and are not optional.

Data processor

Cookie name

Expiration

Purpose

Cookie Information

 

Data Processor Privacy Policy

CookieInformationConsent

1 year

Supports the website´s technical functions. 

Functional
Functional cookies make it possible to save information that changes the way the website appears or acts, for instance, your preferred language or region. These cookies are optional and require your consent.

Data processor

Cookie name

Expiration

Purpose

Google Analytics


Data Processor Privacy Policy

_gat

_UA

Session

To provide technical monitoring. 

Statistical
Statistical cookies help the website owner understand how visitors interact with the website by collecting and reporting information. These cookies are optional and require your consent.

Data processor

Cookie name

Expiration

Purpose

Google Analytics

 

Data Processor Privacy Policy

_gid

A day

Collects information about the users, how they accessed the website and their activity on the website, for instance an IP-address, for analytics and reporting purposes.

Google Analytics

 

Data Processor Privacy Policy

_ga

2 years

Collects information about the users in order to distinguish between visitors to the website. 

Marketing
Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and interesting to the individual user and thus more valuable for publishers and third-party advertisers. These cookies are optional and require your consent.

Data processor

Cookie name

Expiration

Purpose

Leadfeeder

 

Data Processor Privacy Policy

_lfa

2 years

The cookie registers data such as IP-addresses, owner of the IP address, time spent on the website and page requests for the visit, and stores and tracks audience reach.  

5. Your rights

Under the General Data Protection Regulation, you have rights as an individual which you can exercise in relation to the information, we hold about you. This includes the right to:

  • Get access to the information we process,
  • Rectification of inaccurate or incorrect information about you,
  • Deletion of your personal information (in certain circumstances),
  • Restrict our processing of your personal information (in certain circumstances),
  • Object to our processing of your personal information, and
  • Have your personal information provided to you in a machine-readable format.

If you wish to invoke any of these rights, please send your request to: amps-privacy@abacusmedicine.com

You can read more about these rights at the Information Commissioner’s Office’s webpage or at the European Commission webpage.

6. Complaint

If you have any complaints regarding Abacus Medicine Pharma Services’ processing of your personal information, you can file an official complaint with the Information Commissioner’s Office.

7. Contact

Abacus Medicine Pharma Services Ltd. acts as the data controller for the information we collect.

If you have any questions about how we process your personal information that has not been answered in the above sections, please contact us at:

Abacus Medicine Pharma Services Ltd.
Abbey House
282 Farnborough Road
Farnborough, GU14 7NA
United Kingdom
Telephone: + 44 20 3630 1688
Email: amps-customerservices@abacusmedicine.com

For requests regarding your personal data, please contact amps-privacy@abacusmedicine.com